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Outlook calendar tutorial how to#

Transfer ownership of an event by deleting and then recreating the event The colleague’s calendar will be listed under Shared Calendars.Note: Comparisons are based on Microsoft Office versions 2010, 2013, and 2016. You will get back to the Open a Share Calendar dialog with the colleague’s name filling in the Name box, click OK.ĥ. And then click the arrow next to the box.Ĥ.

Type in the keyword in the Search box to search for your colleague whose calendar you want to add.

Choose the right address book where you will add the calendar from.

In the Select Name: - Global Address List dialog, please do as follows: In the pop-up Open a Share Calendar dialog, click Name.ģ. In the Calendar view, on the Home tab, click Open Calendar > Open Shared Calendar.Ģ. Note: The permission level can be changed by IT administrators in case you find that you could not use this method.ġ. Please follow the steps below to add and view a calendar shared within organization: To view your co-workers’ calendars in Outlook, you don’t actually need to request their permissions but add their calendars directly to your Shared Calendars list, since calendars belonging to internal users are accessible to each other by default. Outlook will then automatically switch to Calendar view with this new calendar listed under Other Calendars.

Click Yes to add the calendar to Outlook and subscribe to updates. Once you have done configuring, click OK.ĥ. Click Advanced if you need to configure the options for this calendar, such as its name, description, etc., as shown below (Otherwise, skip to step 5). You will see another dialog asking if you want to add the Internet calendar to Outlook and subscribe to updates.Ĥ. Copy and paste the ICS link in the pop-up New Internet Calendar Subscription dialog as shown below:ģ. Switch to Calendar view, on the Home tab, click Open Calendar > From Internet.Ģ.

If you received an ICS link to a calendar, please follow this instruction:ġ. You can just click on the button to add the calendar. If it’s someone within your organization who shared you a calendar, the invitation should look simpler and with an Accept button.So, the invitation you received may look different. The experience of accepting a calendar sharing invitation can vary depending on different Outlook versions and subscription plans.Once you have done configuring, click OK.ģ. In the pop-up dialog as shown above, click Advanced if you need to configure the options for this calendar, such as its name, description, etc., as shown below (Otherwise, skip to step 3). And then click on the link that opens the calendar.Ģ.

Open the message that includes the sharing invitation. If you received a calendar sharing invitation in an Email message, please follow the steps in this section:ġ. Open the calendar with sharing invitation sent via Email message Once they have shared their calendars to you, please do as follows:

Outlook calendar tutorial how to#

Add calendar shared within organization without invitationīefore you do this, you should first request others’ permissions to view their calendars by asking them in an email or following the steps in this tutorial: How to ask for accessing other’s calendar permission in Outlook.